Ticket Types are a core feature of TeamSupport and allow you to classify tickets in a structured manner. The system provides complete flexibility in how you configure ticket types, and we also let you define different custom fields for each ticket types.
A few notes about Ticket Types before we get started:
- What Ticket Types should I have? When building your Ticket Type list, you should think of what types of questions your customers have. If your business is a software company, you may have Support, Bug, and Feature Request questions from your customer. If your business is in manufacturing, you may have Hardware or Software questions, or may need to manage RMA’s. A service industry may have questions relating to Billing, Complaints, and Orders. You should limit your Ticket Types to 8-10, otherwise your agents may have a hard time deciphering which Ticket Type is best for their incident.
- Custom Fields: Custom Fields are another major part of customizing your workflow in TeamSupport. Custom fields are based on your Ticket Types. You may want to consider this when building your Ticket Types. For example, if there is a certain project that requires unique data to be collected, you may want to separate this into it’s own Ticket Type so that it can have it’s discrete list of Custom Fields. Similarly, if you have several different types of questions that end up sharing Custom Fields, you might consider combining those into one Ticket Type.
- Ticket Automation: You can automatically change Ticket Types using Ticket Automation. You can also change ticket types on multiple tickets at once from the Ticket Grids.
- Reporting: It is likely that you will setup many reports against your Ticket Types because they will be so core to your business. There are default reports in your account based on Ticket Type, or you may create your own reports.
- Default settings: When you first log into a TeamSupport trial account there will be a handful of Ticket Types pre-configured to help you get started. It’s important to understand that these pre-configured Ticket Types can be changed to whatever you want.
- Product Lines: TeamSupport customers with Enterprise Edition can associate Ticket Types to Product Lines. This means Ticket Types with a designated Product Line will will only appear as on option on tickets if the Product Line has been associated.
To setup your Ticket Types, navigate to the Admin -> Custom Properties tab.
From the System Property Type pull down, select Ticket Types.
The first ticket type in the list is the default. Here you can Edit (pencil icon), Delete (trashcan icon) and re-order (up and down green arrows) how your ticket types appear.
To Add a new ticket type, click the “+ Add” link.
- Name: Required. Give the field a short logical name that will be displayed to all users and customers
- Description: This is a longer description of the Ticket Type. This will only be made available internally.
- Product Line: TeamSupport offers a feature called Product Lines, which allows you to group your Products together. One feature of Product Lines is the ability to filter your Ticket Types based on Product selection on a ticket. In order for this to work, you must first setup your Products within your Product Lines. Next, select create your Ticket Types here and assign a Product Line. When a Product is selected on a ticket, the Ticket Types that match the Product Lines will be displayed.
- Icon: This icon will be displayed internally within TeamSupport for your Support representatives. We have included a few defaults but feel free to upload your own icons. 16×16 is the standard size for these icons.
- Visible On Portal: The Visible On Portal option allows your customers to choose which type of ticket they want to submit. This is optional, and if you don’t have the ticket type visible on the Customer Hub, new tickets created via the Customer Hub will default to the first ticket type.
- Is Active: Default: Unchecked. At times you may wish to retire a Ticket Type that you no longer need. The “Is Active” checkbox allows you to mark a Ticket Type as no longer being active. If a Ticket Type was previously active, and then you uncheck this box, the Ticket Type will no longer be available throughout the system. It will remain on Tickets that already had this selection for historical purposes.
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